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Schengen Business Visa

02.03.2022 - Article

If you are planning a business trip to Germany and you have to apply for a Schengen Visa, detailed information on the documents you have to submit with your visa application can be found here.

Important information:

  • The German Embassy  in Wellington is responsible for processing your application if Germany is your main destination.
  • A confirmed return must be presented for the Schengen Visa application
  • Please make sure that your travel insurance covers you for Covid-19
  • Keep yourself informed about the general information on entry restrictions, testing and quarantine regulations in Germany here

Where and How to apply?

Visa applications must be lodged with the German Embassy in Wellington. Honorary Consuls do not handle any visa applications. According to the Schengen regulations, you may apply up to 6 months before entry into Germany for your visa. However, due to generally short waiting times for an appointment as well as usual processing time of 7  - 10 days for complete applications, we recommend you apply within 3 months of intended travel to Germany.

The Embassy requires that you book an appointment  in order to apply for a visa. Appointments have to be booked via our free online appointment system. You have to submit your application in person in Wellington.

Applicants who have already had a Schengen visa  within the last 5 years, for which fingerprints were successfully taken may also submit their complete application by post.

In this case payment can only made in cash.


What do I need to fill out and provide?

Please have your complete application ready for your appointment and do not include staples, post it notes, paperclips and folders of any kind. The photograph(s) is/ are not allowed to be stapled, glued or blue tacked to the form.

Before submitting your application at the German Embassy in Wellington, please prepare the following documentation:

 1.Please print our your completed visa application form                                                                                        

2.  Required documentation  according to the Schengen Business Visa requirements:

  • Valid passport (issued within the last 10 years and with at least 3 months validity after the scheduled return; with at least two opposite empty pages) including re-entry visa to New Zealand, valid for at least 3 months after your scheduled return.
  • Application form & declarations duly signed
  • 1 copy of your passport’s data page
  • Valid travel health insurance for the whole duration of your stay in the Schengen Area. Only New Zealand or German/European insurance policies are acceptable. Travel insurances must cover all costs in connection to COVID-19
  • Company guarantee letter from your employer
  • Invitation letter from the business partner in Germany in English or German
  • Flight reservation, rail tickets, other
  • Proof of accommodation for your entire stay in the Schengen area
  • 1 passport photo according to biometric specifications, not older than 6 months
  • Self-addressed courier envelope – if you are not picking up the passport in person
  • Fees (payable by cash, cheque or credit card, NO EFTPOS!)

Please note:

  • ALL SUPPORTING DOCUMENTS HAVE TO BE IN ENGLISH OR GERMAN
  • Original documents need to be presented in the given order. Should you wish to keep any original, kindly provide a copy (A4 size). Please DO NOT staple any documents.
  • Please note that the German Embassy reserves the right to ask for additional documents. Submission of the above-mentioned documents does not guarantee that a visa is granted.
  • Submission of incomplete documentation may result in the rejection of your application.
  • The Embassy will accept applications 3 months before travel at the earliest.

  3. Please read the data protection regulation

      Please print out and sign the data protection signature sheet

4.   Visa fee 

payable  cash or credit card;  NO EFTPOS!

         

Important information for visitors of conferences in Germany

If the conference you are attending is being organized from outside of Germany or Austria, please note that we do require the full name and address of the contact person of the venue where the conference is being held in Germany or Austria.


What happens after your application?

Please do not contact the Embassy about the status of your visa application.

For the time being, it is not possible to pick up your passport in person. As soon as your application has been processed, the passport will be sent to you, using the prepaid and self-addressed courier envelope provided by you at the time of your application.

If all the information on your visa label is correct, you are free to travel. Please check the information on the label as soon as your passport is returned to you. You should let us know immediately if there are any mistakes so that we can issue you a new visa.

Your visa will state your full name and passport number and include your photo. It will also state the period of validity. This is the time period in which you can travel. In addition, it will state the maximum number of days you can stay in the Schengen area during the period of validity of your visa.

Please note that being granted a Schengen visa does not guarantee that you will be allowed to enter the Schengen area. The final decision on whether or not you will be allowed to enter the Schengen area will be made by the border police on your arrival. When you arrive, the border police may ask you to present additional documentation alongside your passport and valid visa with information on your financial means, the length and purpose of your stay, and your health insurance cover. You should therefore take a copy of your visa documents (including an invitation from Germany, hotel reservation and travel health insurance) with you on your trip.


 

 


                       

           

 

 

Additional content

Complaints may be submitted via the complaints contact form

Feedback about the Schengen visa application process

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